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Zoomed Out at >100 Participants? Consider Live Stream on YouTube!

Submitted by Ila Langner on Wed, 06/17/2020 - 10:00 PM
Back of a man in business attire, watching a laptop video of a woman talking.

What if you want to run a meeting, but you are starting to reach the 100 participant Zoom limit?  Or what if you are “Zoomed out” and you would like to try something else?

Last year, I discovered that YouTube Creator Studio, which is free, is a great alternative to use during my kids’ marching band seasons in the fall.  Though I ultimately chose not to utilize the Creator Studio Go Live component, I still think YouTube is a good meeting alternative.

Choosing a Live Platform for All Participants

You may consider a live streaming platform like Facebook or YouTube.  The drawback with using Facebook or other social media portals, however, is that you must be a member of that portal.  If you don’t have a Facebook account, you will need to create one to view live streams.

I wanted to choose a platform that anyone can view, without being a member.  YouTube does not have a viewing restriction because it is a video sharing site.  The only people who will need a YouTube account are the host and any moderators.  None of your participants will need to sign up for your YouTube live stream!

However, I found that there are certain procedures that you must know before planning a live event.

Some Things to Consider

There are some things to consider before you set up your account:

  • Set up the Go Live option more than 24 hours before your event, if this is your first time doing a live stream.  YouTube will not allow first time users to set up an impromptu presentation.
  • If you have less than 1,000 subscribers, you cannot do a live stream on mobile devices.  This was the reason why I ultimately decided not to do live shows for marching band shows, as I did not have 1,000 subscribers and I did not plan to carry a laptop around! This should not be a problem if you are just planning to run a meeting, since you can do live presentations on your laptop or computer without 1,000 subscribers.
  • Consider having at least one other person to help you to moderate the live chat, so that you can concentrate on your presentation.  If you’d like to have fellow moderators, click here.
  • Depending on your audience, choose your visibility or Video Privacy Settings appropriately.  For example, if you are running a test or a meeting, don't set your Video Privacy Setting to "Public."  Set your test to "Private."

Host Set-Up

YouTube is part of Google, so if you already have a Gmail account, you already have a YouTube account!  You can sign in to YouTube with your gmail and password.

The following steps will help you to set up your first live show:

  • Go to the Creator Studio, which looks like a camera with a “+” sign.
  • Choose the “Go Live” option.  The other option will allow you to upload pre-recorded videos.
  • Customize your YouTube channel.
  • Be prepared for the 24 hour waiting period.
  • Allow YouTube access to your camera and microphone.
  • In the Webcam menu, select a title, accessibility, time of event, audience, take a photo or upload a photo for your stream, then click “Go Live.”
  • Most likely, you will schedule for later.  To get a taste of how it will look, note that you can do a “test.”  Just make sure you set the accessibility to “private.”
  • Note the Live Chat screen on the right, where you can respond to participants during your presentation.
  • To access the “Go Live” button, you may minimize the window by clicking on the menu icon on the far left.
  • On the day of your presentation, you can access the live stream you have already set up in the Manage menu.
  • If there are only certain participants who will be attending, make sure that you get their email addresses, so that you can email them the link to your presentation and limit the accessibility to either “unlisted” or “private.”
  • After your live stream, your presentation will automatically save on your channel for future viewings by you or your participants.

Please send me any questions in the comments section below!

Blog Category
Adult Nonfiction

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