Community Room Frequently Asked Questions (FAQs):

What are the qualifications to rent the community room?
Only non-profit community groups may apply for community room use and meetings must be for community purposes and be open to the public. You may not charge for attendance or sell items/services.

How do I apply to use a community room?
Fill out the registration form and scan and email the signed application to the library whose community room you wish to reserve. You can also request to fax over the application.

When will I know that the community room has been booked for my organization?
The booking will be confirmed after we receive and approve your application and if it is available during the time you requested. The approval process could take up to 72 hours.

How much does it cost to rent a community room?
The fee for use of a SJPL community room is $35 per use up to 4 hours or $70 per use over 4 hours. Fees are non refundable and there is a $35 cancelation fee.

How do I cancel/change my reservation?
Cancellations must be made within 72 hours of reservation date/time to allow for re-booking. Payments made for the room rental prior to cancellation are non-refundable. If no payments have been made, no-shows and late cancellations will be charged a cancellation fee of $35.

What if I want to use the community room during a time that the library is closed?
You will need to check out a key from the library's Information Desk on the last open day before your reservation. For example, if the library is open Monday-Thursday and your meeting is on Saturday, you will need to use your library card to check out the key on Thursday. Please note that you may only check out a key if your library account has a balance of less than $25.

What audio-video (AV) equipment is available in the community room?
Please review the list of which branches have AV equipment and which have digital hookups. Unless otherwise stated, you must provide and operate all your own materials and equipment, including audio-visual equipment and materials to be used in clean-up, e.g. vacuums. Equipment requiring more than 120 volts is prohibited.

For a complete list of rules, please read the library's Community Room Use Policy.